Skip Navigation of the Graduate School of Science and Technology

Penalty system
  • Home
  • Dormitory Guide
  • Penalty system

Penalty system

Dormitory Penalty Point System

Overview of the Penalty Point System

  • Residents who have violated the Dormitory Rules and the Dormitory Regulations within the dormitories shall be imposed penalty points determined in accordance with the content of the violation.
  • Penalty points shall be retained and managed for 1 year from the violation date. Student residents who have accumulated 20 or more penalty points shall be permanently discharged from the dormitories due to accumulated penalty points, and details such as move-out periods shall follow the decision of the head of the higher division.
  • Residents to whom the Committee's deliberation regarding disciplinary actions in the Penalty Point Criteria Chart are applicable shall be subjected to deliberation by the Committee and the decision of the head of the higher division.

Those Subject to the Penalty Point System

  • Students residing in the dormitory

Mitigation of Penalty Points

  • Students who take positive actions that set a good example for others in the dormitory or who contribute to the enhancement of the dormitory environment may have the number of their penalty points in line with the level of their contribution.

Criteria for Imposing Penalty Points

  • In principle, penalty points are imposed by the responsible personnel  in accordance with the contents of the violation of the Regulations within the dormitories, and the contents of the imposition of penalty points shall follow the Penalty Point Criteria Chart.
  • Depending on the matter, violators may be subjected to damages claims, criminal charges, and referrals to the Student Disciplinary Committee.
  • Disciplinary actions may be determined for student residents who are  deemed to be disrupting order in the dormitories seriously regardless of the Penalty Point Criteria Chart in accordance with the judgment of the head of the higher division and after deliberation by the Committee.
  • If and when student residents have an objection to the imposition of  penalty points or the decision to impose disciplinary actions, they may file an objection to the department in charge of the dormitories within 7 days from the notification of the imposition of penalty points or the decision to impose disciplinary actions.
Penalty Action
Permanent discharge 100 ① Smoking within the dormitory building
② Sleeping together with someone of the opposite sex, entering the room of someone of the opposite sex, or letting someone of the opposite sex enter one’s room.
③ Allowing unauthorized people to use the dormitory
④ Theft within the dormitory (including the opening of other people’s mail or parcels)
⑤ Acts of violence or sexual harassment or assault in the dormitory
⑥ Setting fires (either mistake or intentionally)
⑦ Acts intended to negatively effect the publicly-used network environment
(spreading viruses; using others’ IP addresses without their permission; invading others’ computers to read, delete, or circulate data; etc.)
⑧ Non-compliance with dormitory move-in or move-out procedures
(failing to move in or out of rooms by the relevant deadlines or moving out of the dormitory without completing the discharge procedures, including cleaning status check, described in the dormitory rules)
Pnalty point 80 ① Drinking or possessing alcohol (including empty cans and bottles)
② Bringing prohibited items into the dormitory (heating devices, flammables, etc.)
③ Intentionally damaging property
50 ① Raising animals (pets)
② Disposing of urine, feces, and other filth (vomit) in places other than designated areas
③ Changing rooms without manager approval
④ Bringing unauthorized people into dormitory rooms without approval
⑤ Gambling (including online)
30 ① Moving public property and equipment between rooms without approval or taking personal possession of them
② Creating disturbing noises (singing loudly, etc.)
③ Leaving personal belongings or means of transportation in public areas
20 ① Posting unauthorized materials or exceeding the permitted posting period
② Poor state of cleanliness
③ Not complying with orders made by the dormitory manager without justification
④ Failing to register to move out of the dormitory before the deadline
10 ① Losing temporary dormitory access cards (replacement costs will be separately charged)

Measures taken against students with accumulated penalty points

  • The head of the dormitory will carry out disciplinary action against students subject to permanent discharge
  • The decision to permanently discharge students may result in the notification of their parents and academic advisors.
  • Students who received penalty points may object to the issuance of such penalty points within one week after they are issued. The head of the dormitory may rescind the penalty points if the objection is deemed to be fair and justifiable.

Criteria for Penalty Point Reduction and Relief

  • Students who take positive actions that set a good example for others or contribute to fostering a favorable academic environment in the dormitory may be granted reward points by the head of the dormitory in accordance with the reward point criteria chart.
  • Reward points can be used to offset penalty points, except for those issued for offenses resulting in permanent discharge.
Action Details Reward Points Note
Safety and harm prevention Reporting those suspected of committing crimes and setting fires 20 False reporters may face disadvantages, including receiving penalty points
Reporting those possessing or using items banned in the dormitory 10
Reporting those residing in the dormitory without approval
Emergency response Giving help to other dormitory students facing difficulties, such as health issues 20 -
Other Acts considered to have contributed to the development of the dormitory by the head of the dormitory Up to 50 points -
Offering support in dormitory events 5 points per 2 hours Maximum of 20 points per day